|DEPARTMENT HR SPECIALIST SR|
Company: Arizona State University
Location: Phoenix, AZ
Employment Type: Full Time
Date Posted: 07/21/2021
Expire Date: 09/21/2021
Job Categories: Other
DEPARTMENT HR SPECIALIST SR|
Department HR Specialist Sr
Arizona State University
The University Technology Office (UTO) is looking for a highly motivated Department HR Specialist Sr. to coordinate the human resource functions related to UTO. You will be part of a highly efficient team that works collaboratively, while still allowing room for individual accomplishments. The Department HR Specialist Sr. will manage the employee life cycle including recruitment, onboarding, employee professional development, staffing, compliance and internal controls, management of unit personnel files, payroll management, and other functions designated by the unit administrator. As with everyone in the UTO family, our intentional focus on diversity, equity, inclusion and belonging as well as culture and communications are core responsibilities in this role. With an increased emphasis on authenticity, compassion, and inclusivity, this position strives to embody and advance our Positive Core.
Depends on experience
Works closely with college administration and central OHR to develop and implement all departmental human resource activities to ensure compliance with college and university policies, practices and regulations.
Responsible for the payroll management, resolves payroll discrepancies and works as a liaison between Business Center and OHR to reach a solution.
Coordinates and manages personnel searches, applicant evaluation and hiring, and the unit's annual evaluation process with an explicit focus on ensuring diversity, equity, inclusion and belonging for all members of the UTO family.
Manages human resource and payroll quality control for department or unit satellite offices.
Coordinates all staff visa application and renewal processes.
Determines budgetary impact of salary actions and work closely with the financial team to review account expenditure requests and obtain expenditure approvals in accordance with established financial guidelines and policies.
Ensures maintenance of appropriate personnel records based on OHR, state and federal guidelines.
Works closely with college administration and central OHR Benefits office to coordinate staff and student benefit issues.
Participates in a variety of departmental, college, and university-wide initiatives and meetings to represent UTO's interests in the area of human resources and to ensure an integrative/collaborative support of college and university interests.
Performs other duties as assigned to ensure the continuity of department operations and to meet customer service needs.
Takes responsibility for fostering culture, advancing our values, and championing engagement in all its forms -- collaborating across our teams as well as participating in UTO/ASU events and programs.
Demonstrates commitment to valuing diversity and contributing to an inclusive working and learning environment.
Advances our UTO Affirmative Pledge.
Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related administrative experience, OR, Nine (9) years of related administrative experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.
Demonstrated knowledge of all applicable federal, state and regulatory requirements, laws and standards.
Evidence of a SHRM-CP or SHRM-SCP certification preferred.
Evidence of excellent judgment on sensitive, complex, and cross-functional issues
Demonstrated knowledge of supervisory practices and principles.
Demonstrated knowledge of design process and program improvements to address business needs, improve efficiency, and customer satisfaction and rollout of service changes.
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
Experience in planning and establishing priorities.
Experience in establishing and maintaining effective working relationships.
Evidence of effective communication, both verbal and written.
Experience in working effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines.
Experience in developing and maintaining cooperative working relationships both within and across organizational areas.
Experience in leading by example in communicating, participating and encouraging support of the institution's sustainability programs.
Experience in working effectively and collaboratively with faculty, staff and students.
Experience in modeling empathy, compassion and emotional intelligence
Experience hiring in a values-led organization, emphasizing diversity, equity, inclusion and belonging
Experience in helping foster a safe psychological space for all teammates where everyone can thrive
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%).
Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%).
Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
Ability to clearly communicate to perform essential functions.
Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.;
Supervises designated employees that include hiring, training, evaluations, disciplinary actions and scheduling.
This position reports to the department administrator.
The University Technology Office (UTO) embraces its role as both an enabler and catalyst for advancing the vision and work of the New American University. We are a values-driven organization. Our commitments are reflected in all of the work we do in pursuit of operational excellence, the experience and delight of our community, and our strategic and innovative initiatives. UTO PeopleOps team focuses on providing an amazing customer service experience to past, present and future employees. Applicants must be eligible to work in the United States; ASU UTO will not be a sponsor for this position.
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASUs Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of equivalent combination in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelors degree is equal to four years of experience.
To apply please go to www.asu.edu/asujobs/ see Req Id# 69559BR
Company Name: Arizona State University
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.